← The Olympian CTE Yearbook Design I & II 4th Period 2026–27
Outreach + Photo job

TheShot List

Outreach, Sales, Events & Photo · department 2 of 3

You’re the start of the pipeline. Nobody else can do their job until you do yours.

14
days
Outreach + Photo

A name on every event

Every Wednesday, the next two weeks. “Maybe” is not a name.

01Do this1 of 7

Instructions

One thingEvery event needs a photographer’s name on it, or it doesn’t get covered.

You’re the start of the pipeline. Nobody else can do their job until you do yours.

Every week

  • 2x weekly
    Clear the yearbook inbox (yearbook@ccusd.org).
  • 2x weekly
    One 4th period shoot, logged. (The 4th Period Pass.)
  • Weekly
    Update the calendar for the next 14 days: games, awards, performances, club events, ASB.
  • Weekly
    Put a name on every event in those 14 days. No name means you decided, on purpose, to skip it.
  • Monthly
    Run one event, booth, or activity.
  • Per check-in
    Report the sales number.
  • Always
    Track the gear: who checked it out, when it came back, what broke. The gear cage rules are on the test.
  • Per checkpoint
    Your spread, signed and built. Everyone builds spreads.

The Wednesday huddle, every week

  1. Open the calendar. Read every event in the next 14 days out loud.
  2. For each one: whose name is on it, and which camera. “Maybe” is not a name.
  3. No name and nobody can take it? Decide to skip it, on purpose, and write that down.
  4. Check the shot list from Design’s plans. A spread needs a photo nobody’s scheduled? Add it.
  5. Check your work: every line in the next 14 days has a name or the word SKIPPED. Nothing blank.
A missed event is gone foreverYou can’t reshoot something that only happens once. Every event in the next 14 days gets a name, or you decide on purpose to skip it.
Always plan 14 days aheadIf someone says “maybe,” that’s how you find out Saturday night that nobody went.
The right cameraThe Z5 shoots 4.5 photos a second. The Sonys shoot about 10. The Z5 is the wrong camera for basketball. That’s the hidden reason so many sports photos come back unusable.
02Compare yours to it2 of 7

What it should look like

A finished week in Outreach + Photo is three things you can show your chair in ten seconds.

1 · THE NEXT 14 DAYS, EVERY EVENT NAMEDDATEEVENTNAMECAMERATue 10/13JV girls volleyball vs BeverlyGianna CA7 IVWed 10/14Club fair, brunchMateo R + Priya SA6700 ×2Fri 10/16Football, homeJordan LA7 IV, backup card ONSat 10/17Cross country invitationalSKIPPED on purpose: no rideTue 10/20Chem lab, 4th periodPriya SA6700Thu 10/22Fall play, dress rehearsalMateo RA7 III, stage recipe122 · THE INBOX0unread · cleared Tue + Thu33 · THE GEAR LOGA7 IV · out: Jordan L 10/16 in: 10/19, card erased by leadA6700 #2 · strap clip broken → reported4
Every line has a name, a camera, or the word SKIPPED. Nothing blank, nothing “maybe.”
  1. The next 14 days, every event listed, with a photographer’s name and a camera on each one.
  2. A skip is written down, with the reason. Skipping on purpose is a decision. Blank is a missing page in February.
  3. The inbox at zero, cleared twice this week. A parent asking about senior ads got an answer the same day.
  4. The gear log current: who has what, when it came back, what broke and who was told.
03The picture3 of 7

Visual guide

Where your work goes next. Nothing in the book starts anywhere else.

You

Name on the event. Right camera, backup card on for anything that happens once.

Shoot

RAW. Card to Drive to Discord. That’s the Pipeline, same day or next class.

Design

Builds the spread from your folder. They find it by name in four seconds, or they don’t.

The book

The page exists. Or, if nobody went, it doesn’t. There’s no reshoot.

  • Fast & unpredictable
    A7 IV, A6700. Basketball, soccer, wrestling, rallies
  • Controlled & well lit
    Z5, A7 III. Portraits, staff, academics, stage
  • Walking around 4th period
    A6700. Lightest, least noticeable when you walk into a classroom
  • Backup
    Canon Rebel T5. The extra cameras
  • Happens once
    Z5 and A7 IV save to two cards at once. Graduation, the last home game, senior photos: turn on the backup slot
04The teaching4 of 7

Lesson

What you own

The yearbook email inbox and the calendar. Every game and award. ASB, the front office, and the clubs. Selling the book, running events and booths, handing out the books in June. And the cameras: you schedule the shoots, set up the booths, and take the photos.

Design can’t build a spread out of photos nobody took.A shoot without a name on it becomes a missing page in February.

Sales

Every book sold helps pay to print the pages. The number is public and it really matters. Senior ads take up a big part of the book and parents buy them for their kids. Ask early. And when a business buys an ad, ask for the logo as a vector file (AI, EPS, SVG, PDF) right then. About half say yes right away.

The inbox

Twice a week, to zero. A parent who emails about an ad and hears nothing for nine days doesn’t buy the ad. Short answers are fine. Fast is what counts.

Outreach done right is
  • A name and a camera on every event, 14 days out
  • A skip written down with a reason
  • The inbox at zero twice a week
  • The gear log honest, including what broke
It is not
  • “Someone will probably go”
  • A calendar that stops at Friday
  • Gear that left the cabinet with no name on it
Your chair asks you one question every day

What’s on the calendar in the next seven days, and whose name is on it? An event nobody covers is gone forever. There’s no reshoot.

05A real one5 of 7

Example

A Wednesday huddle, written up in #outreach afterward.

HUDDLE WK 9 · next 14 days
Tue 10/13  JV volleyball vs Beverly     Gianna C   A7 IV
Wed 10/14  Club fair (brunch)           Mateo R + Priya S   A6700 x2
Fri 10/16  Football, home               Jordan L   A7 IV, backup card ON
Sat 10/17  XC invitational              SKIPPED: nobody has a ride. Told Design.
Tue 10/20  Chem lab, 4th period         Priya S    A6700 (Design asked for this one)
Thu 10/22  Fall play dress rehearsal    Mateo R    A7 III, stage recipe
Inbox: 0. Sales: 212 books, 38 senior ads.
Why this gets a 5

Fourteen days, not seven. A name and a camera on every line. The skip is a decision, written down, and Design heard about it so nobody plans a page around photos that won’t exist. The chem lab is there because a Design plan asked for it. Sales number reported without being asked.

06Where it goes6 of 7

How to turn it in

How to turn it inLog it in #outreach

Your work is turned in through your daily report in #outreach: what you did, and what’s slowing you down. Shoots get logged with the folder name. The Wednesday huddle gets written up.

  1. Daily: 30 seconds in #outreach, with a screenshot. No screenshot, no credit.
  2. Wednesday: the 14-day list, names on every line.
  3. Per shoot: the folder name and Drive link, per the Pipeline.
  4. Monthly: sales number at the check-in.
Open #outreach ↗ Daily report every class day. Huddle every Wednesday. Inbox Tuesday and Thursday.
07How it is scored7 of 7

Rubric

Role is 20% of your grade, graded monthly: did your tasks happen (cadence), and were they good (craft)?

Check1 looks like5 looks like
On time14 days out, inbox twice a weekThe calendar stops at Friday. The inbox has 23 unread. Saturday night: nobody went.Fourteen days named on Wednesday. Inbox at zero Tue and Thu. Shoot logged the next class.
Correctright name, right camera, right logA Z5 at a basketball game. Gear out with no name on it. A “maybe” on the big game.Fast camera for fast events. Backup card for anything that happens once. Every checkout logged.
Completeevery event, every shoot, the sales numberThree events covered, two forgotten, no sales number this month.Every event named or skipped on purpose. Two 4th period shoots a week. Event run this month. Sales reported.

5 is ready to print. 4 needs one round of fixes. 3 does what was asked. 2 is a real try. 1 is barely started. 0 is missing.